Member Community Guide

The PAEA Member Community allows all members to update their program affiliation and access the Digital Learning Hub (DLH), Professional Learning Communities (PLCs)Journal of PA Education, member and program directories, event registration, and more. It also allows program directors to assign an account manager, update their program information, approve additions to the faculty roster, and pay membership dues.

PAEA Staff explaining how to update information on a member's profile.

Please be sure to update this information throughout the year as new faculty and staff join your program. If your program affiliation has changed, simply update your existing account by adding a new affiliation with your new program to ensure you maintain the same account throughout your career.

Instructions for All Members

  1. Log In
    • Visit members.PAEAonline.org or if you are on PAEAonline.org, click PAEA Member Community in the top right. Log in or select Forgot Your Password to send a reset email.
  2. Update Your Profile
    • Click the arrow next to your name, on the top right. A drop-down menu will appear.
    • Click “My Profile.” This should include your contact information, title, role/position, credentials, and mailing address for the Journal of Physician Assistant Education.
    • To add information or make any changes, click the “Edit” button.
  3. Review Your Affiliation
    • To review your program affiliation and membership status, click “Membership” in the navigation bar and select “My Affiliations.”

Note: If you have issues resetting your password, email us at Membership@PAEAonline.org.

  1. Go to Your Affiliation
    • Click Membership and select My Affiliations. A list of My Active Affiliations will appear.
  2. Add a New Affiliation
    • To add a new affiliation, click Next at the top of page. Search Account/Program Name and enter the required information. Click Next, then Finish.

Note: Adding a new affiliation will send an automated email to your new program director/account manager. They must approve this new affiliation before you regain access to member benefits.

Instructions for Program Directors

As the Program Director you can make account updates, manage program roster, and manage membership orders and payments. You may also assign another member at your PA program the role of account manager, which enables them with the same access. 

Please note there can only be two account managers assigned at a time. When changing account managers, be sure to remove the original assignee before attempting to add a new one.

If you need to change your account’s Program Director, please contact membership@PAEAonline.org for assistance.

For a quick overview on how to navigate the process for updating your program roster quickly, please watch the program roster management video.

1. Go to Your Roster

  • Click Membership and select My Program Roster

2. Change Existing Account Manager

  • Select View/Update Existing Program Roster, then select Update Existing Program Members and Users, and then choose Program Roster or Program Administrators.
  • Click the box to the left of the old account manager, then Update Selected Members
  • Change the Account Manager toggle to Not Assigned and Save.

3. Assign New Account Manager

  • Select View/Update Existing Program Roster, then select Update Existing Program Members and Users, and then choose Program Roster
  • Click the box to the left of the member’s name, then click the Update Selected Members button at the bottom of the roster
  • Change the Account Manager toggle to Assigned and click Save.
    Please note there can only be two account managers assigned at a time. When changing account managers, be sure to remove the original assignee before attempting to add a new one.

Instructions for Program Directors and Account Managers

1. Go to Your Program

  • Click Membership and select My Program. Your program’s name will be displayed in the Account Name field.

2. Edit the Information

  • Click any pencil icon to edit any field. But please do not change your program’s name. If your program name has officially changed, notify membership@PAEAonline.org by email.

PAEA annual membership fees are due August 1. Programs are invoiced annually in May for the next membership cycle (July 1-June 30). If a program joins mid-year, they are invoiced for a prorated amount. Follow the steps below to submit a payment online.

1. Find Your Order

  • Click Membership and select Make a Payment to go to your orders. Click the Order Number to view the details and invoice of your order.

2. Submit the Payment

By Credit Card (preferred method)

  • Click Apply a Payment then click Proceed to Checkout.
  • Prior to selecting the payment type, please confirm the billing address is correct. If changes are needed, click “Click here” to make changes. Click the Cart Button at the top-right, then Proceed to Checkout. Select Credit Card. Insert payment information and billing address.
  • Click Submit Payment.

By Check or ACH:

  • Click Apply a Payment then click Proceed to Checkout.
  • Select Check or ACH and click Submit.
  • Please refer to the invoice for instructions on sending us a check or ACH payment. Please ensure you include the invoice number on any payment correspondence.

3. Get Your Receipt

  • After you’ve submitted payment by credit card, a success screen will pop up. Click View Receipt and print your order confirmation for your records. You will automatically receive a receipt in your inbox. If you did not receive a receipt, please email membership@PAEAonline.org and one will be generated for you.
  • To view payment history, navigate back to Make a Payment and click Paid Orders.

Credit card payments are preferred. If needed, check payments may be mailed to the PAEA secure PO Box remittance address. Please ensure you include the invoice number on any payment correspondence.

PAEA Remittance Address:

Physician Assistant Education Association
P.O. Box 411161
Boston, MA 02241-1161

 

1. Go to Your Job Postings

  • Click More and select My Job Postings. In this section, you can add, edit, or view your job postings for the PAEA Jobs Board.

2. Add a New Job Posting

  • Click on the New button and fill out required information to create a job posting. Click Save. If you would like to add your program’s logo, save the job posting first, then add the logo as an attachment. Once submitted, please allow up to two business days for your job posting to be reviewed and approved. Once approved, it will automatically appear on the Jobs Board.

3. Editing an Existing Job Posting

  • Click on the arrow by the job posting in question, then choose Edit. Make your changes and then click Save.

4. Removing an Existing Job Posting

  • Click on the title of the job posting that you’d like to remove, then hit the Delete button. Once deleted, the job posting will no longer be accessible.

5. View all Job Postings (Past and Current)

  • To view all past and current job postings, click the down arrow at the top next to the pin button. You can view all postings or recent postings in these views. You also may pin your preferred view for easy access.

Updating the Program Roster

1. Add the New Member or User

  • Click Membership and select My Program Roster.
  • Select Add New Program Members and Users, then Add New Faculty/Staff Members or Add New Assessment-Only Users.

2. Add Their Information and Set Permissions

  • Enter their contact and role information.
  • When adding a new faculty/staff member, click Display Member Management Permissions and Display Exam Permissions to show those options, if any permissions need to be assigned. Click the toggle to Assign for relevant permissions.
  • Click Save.

3. Verify the Affiliation

  • A success screen will appear acknowledging the new member or user. If you get an error, this member is likely affiliated with another program and needs to update their own affiliation.
  • Return to the My Program Roster tab and refresh your page to see the new individual on your roster.

  • Click Membership and select My Program Roster, or click the link in the automated email notice and log in.
  • Select Add New Program Members and Users, then Approve Member Affiliation Requests.
  • Check the box next to their names and click Approve.

1. Update Members or Users

  • Click Membership and select My Program Roster.
  • Select View/Update Existing Program Roster, then Update Existing Program Members and Users, and then choose Program Roster, Program Administrators, or PAEA Assessment Users.
    Please note: All of these lists include the same functionality, they are just filtered differently.
  • When the list populates, you may select up to five (5) users to update at a time. Check the box next to their names and click the Update Selected Members button at the bottom of the list.

2. Update Their Information and Set Permissions

  • Edit their role information.
  • Click the toggle to Assign or Not Assigned to adjust relevant permissions.
    Please note: You can only elevate an Assessment-Only User to the program roster. If a Member no longer needs to be on the roster but still has Assessment-related responsibilities, contact membership@PAEAonline.org to adjust their affiliation or Remove Member if they no longer need these permissions either.
  • Click Save.

1. Find the Member

  • Click Membership and select My Program Roster
  • Select View/Update Existing Program Roster, then Update Existing Program Members and Users
  • Click to view the Program Roster, Program Administrators, or PAEA Assessment Users

2. Remove the Member

  • Select the box next to their name(s) and click Remove Selected Members.
  • Click Yes, Remove Members to complete the process, which cannot be undone

Log In to Your Member Account

Log In