Event Policies

By registering for and attending any PAEA event, you agree that your image may be used at any time, without further notification, for printed materials, websites, social media, and other marketing purposes.

For virtual events, you may choose to participate in the event visually or with audio only. If you participate visually, your image will be received by and available to all participants, and you are agreeing that your image may be used at any time, without further notification, in PAEA printed materials, websites, social media, and for other marketing purposes.

This code of conduct outlines the expectations for all attendees and participants, including all members, facilitators, speakers, exhibitors, sponsors, and volunteers. Cooperation is expected from everyone throughout the event.

PAEA events are offered to a national audience and are intended to provide education, networking, and collaboration in the PA education community. We value the participation of each member of the PA education community and want all attendees to have an enjoyable and fulfilling experience. PAEA is dedicated to providing a harassment-free experience for everyone, regardless of gender, age, sexual orientation, gender identity, disability, physical appearance, body size, race, or religion. Accordingly, all attendees are expected to show respect and courtesy to other attendees.

Violations are taken seriously, and event organizers will actively enforce this code.

 

Expected Behavior

PAEA expects event participants to communicate professionally and constructively, whether in person or virtually, handling dissent or disagreement with courtesy, dignity, and an open mind, being respectful when providing feedback, and being open to alternate points of view. Likewise, PAEA expects that any sharing of information about the organization or any event, attendees, or participants via public communication channels be shared responsibly and in a way that clearly distinguishes individual opinion from fact.

Be kind to others. Do not insult or put down other attendees. Behave professionally. Remember that harassment and sexist, racist, or exclusionary jokes are not appropriate for any PAEA event.

 

Unacceptable Behavior

PAEA does not tolerate harassment of participants, facilitators, speakers, or PAEA staff in any form. Harassment includes offensive verbal or written comments and negative behavior, either in real or virtual spaces, including those that are related to or are based upon gender, age, sexual orientation, gender identity, disability, physical appearance, body size, race, or religion. Harassment also includes display of sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, and unwelcome physical contact or sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately.

Sexual language and imagery are not appropriate for any PAEA event venue, including education sessions, workshops, social gatherings, and within social media channels. Sponsors, exhibitors, and speakers may not use sexualized language, images, activities, or other material or otherwise create a sexualized environment.

Be careful in the words that you choose. Remember that sexist, racist, and other exclusionary jokes can be offensive to those around you. Excessive swearing and offensive jokes are not appropriate for PAEA events.

If a participant engages in behavior that violates this code of conduct, the event organizers may take any action they deem appropriate, including warning the offender or expulsion from the event with no refund.

Thank you for helping to make PAEA events welcoming and friendly for all.

 

Reporting Inappropriate Behavior

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a PAEA staff member.

For in-person events, you may also contact venue staff and ask to be put in touch with the PAEA event manager. Event staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to help them feel safe for the duration of the event. We value your attendance.

Payment Options and Policies

You may choose to pay by credit card or check.

If paying by check:

  • The check must be received no later than 30 days prior to the event’s start date.
  • If the check payment is not received 30 days prior to the event’s start date, the registration will be cancelled.

For in-person events: Registrations made within 45 days of the event’s start date must be paid by credit card.

During registration, you may elect to receive an invoice for your order.

Send checks to: (Please include confirmation number or group confirmation number if you have registered as a group)
Physician Assistant Education Association
PO Box 411161
Boston, MA 02241-1161

Check payments for in-person event registration fees must be received no later than 30 days prior to the event’s start date.  If the check payment is not received 30 days prior to the event’s start date, the registration will be cancelled.

For in-person events: Registrations made within 45 days of the event’s start date must be paid by credit card.

Substitution, Change, Cancellation, and Refund Policies

We understand that there may be circumstances that require you to change your plans. If this happens, here’s what you need to know:

Up until the last day to register, you may designate a colleague from your same Member Program to receive your registration if you cannot attend your event(s).

Using the confirmation number you received via email, you can either click the manage registration link or go to the registration portal and click on “Already registered?” under the “Register Now” button. Then from the navigation bar, go to My Registration and click on “Transfer” and proceed.

Fees: There is no additional fee to transfer a registration.

Up until the last day to register, you may change your registration.

Using the confirmation number you received via email, you can either click the manage registration link or go to the registration portal and click on “Already registered?” under the “Register Now” button. Then from the navigation bar, go to My Registration and click on “Change” and proceed.

Fees: A 10% change fee applies. Any balance due (by adding an item to your existing order or changing to an item with a higher price point) must be paid by the payment deadline. Any partial refund owed to you (by cancelling a portion of your order) will be processed within 30 days of your new registration.

Up until the last day to register, you may cancel your registration. No refunds will be issued for any reason for cancellations received after the cancellation deadline.

Using the confirmation number you received via email, you can either click the manage registration link or go to the registration portal and click on “Already registered?” under the “Register Now” button. Then, from the navigation bar, go to My Registration and click on “Cancel” and proceed.

Fees: A 10% administrative fee will be deducted from the eligible refund amount.

Refunds for eligible cancellations (full or partial) will be processed within 30 days.

No-shows are not eligible for refunds.

Forum On-Demand Passes are not eligible for refunds.

Health and Safety Information

The health and safety of all those participating in PAEA in-person events is a paramount consideration for PAEA.

Masks are not required; however, attendees are welcome to wear masks if they choose.

No. All participants are encouraged (but not required) to be fully vaccinated against common communicable diseases, but proof of vaccination is not required.

Please do not attend the event if you are ill. In this case, it is recommended you isolate and obtain any needed medical testing or care.

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PAEA reserves the right to cancel any programming or session. In the unlikely event of cancellation of the event, PAEA will refund registration fees but is not responsible for any costs, damages, or other expenses of any kind.

Facilitators and speakers are subject to change without notice.

PAEA Workshop attendance is intended for and limited to those directly involved in PA and/or medical education. Vendors and third-party representatives will be prohibited from attending any of the events. If a vendor or third-party representative registers for a events, PAEA reserves the right to cancel the registration without reimbursement of registration fees.

Questions?

Feel free to reach out to us if you have any questions.