PAEA Data on Demand: Matriculating Students

Many programs are beginning to compile longitudinal student databases that bring together exam results, course grades, and PAEA Matriculating Student Survey (MSS) responses — among other datapoints — for the purposes of program evaluation and educational outcomes research. In order to support this important use of data, PAEA is now offering a new service, wherein each PAEA member program’s students’ responses to the MSS are made available directly to that program in the form of a CSV spreadsheet.

Your program will only receive the responses from your students; you will not receive any other program’s student data. To receive this raw, identifiable data, each participating program’s participation rate for the 2019 MSS must be at least 80%, and you must provide documents proving local Institutional Review Board (IRB) approval or exemption, as well as a completed application, by December 19, 2018.

To be clear, all member PA programs will still be welcomed and encouraged to invite their matriculating students to participate in the MSS, and IRB approval or exemption and/or an application are NOT required to participate in the survey if you do not wish to receive your students’ raw data. However, programs interested in receiving their own students’ identified, raw MSS data for the purposes of program evaluation and education outcomes research must first obtain IRB approval or exemption to collect and store these data.

An application to receive your students’ raw responses, including proof of IRB approval or exemption, must be submitted to the Research Team.

The deadline to submit the application and proof of IRB approval or exemption to be included in the 2019 PAEA Data on Demand: MSS cycle is December 19, 2018. Without IRB approval or exemption, we will be unable to provide individual programs with their students’ 2019 MSS raw data; however, your students will still be able to participate in the survey in the same way they have for the last several years.

Download these forms for inclusion in your application to your institution’s IRB:

Submit Application

Programs will be required to agree to the following policies:

  • Student participation in the Matriculating Student Survey is strictly voluntary.
  • Student consent to release data to the program is strictly voluntary.
  • Data will only be made available if the overall participation rate among the matriculating cohort is at least 80%.
  • Programs will receive students’ unaltered, raw data.
  • Programs must take extensive measures to protect student privacy and confidentiality, including storing data on a secure, password-protected server accessible only to investigators trained in human subjects protections.
  • Programs may not release identified student data to any external individuals or parties.
  • The source of the data must be properly cited in any published works in any format, or in other forms of dissemination of the data in whole or part.
  • Violation of these stipulations may result in forfeiture of any further access to PAEA data.

Per normal MSS procedures, program directors (PDs) will be contacted two weeks before the month in which the program matriculates students. PDs will receive a survey link and pre-written emails with information about the MSS to send to students. Programs that meet or exceed the minimum 80% overall response rate among their matriculating class will receive their students’ raw, unaltered data within 60 days of matriculation. Data on Demand requests will only be honored if the PA program is in good standing, meaning dues are up-to-date and the program has completed the most recent Program and Curriculum Surveys. This service is free for member programs and does not count toward programs’ hour of free data request services.

If you have any questions, please contact the PAEA Research Team at research@PAEAonline.org.