Meetings

Call for 2018 Annual Business Meeting Motions

June 13, 2018

Motions to be considered at the 2018 PAEA Annual Business Meeting at the Education Forum in Anaheim are due in the national office by 11:59 p.m. PT, on Monday, August 13. PAEA volunteer groups, member programs, and the Board of Directors may submit motions.

Motion Review

The PAEA Governance & Ethics Board (GEB) will review all motions in advance of the business meeting to determine if motions are in order and if their intent is clear. If necessary, GEB members or designated staff will work with motion authors to revise its wording before it is published to the membership. It is not the GEB’s intent to judge the merits of a motion’s content, but to ensure compliance with the Association’s bylaws and policies (except for motions explicitly intended to amend the bylaws or change Association policy) and to help the authors convey their intentions as clearly as possible. The GEB may also work with individuals or groups whose motions are similar in nature.

When appropriate, motions will be forwarded to the Finance Steering Committee for evaluation of budgetary impact. If necessary, a statement concerning a motion’s financial or other implications will be appended to the motion. These procedures were adopted to provide more information to the membership on the implications of each motion and to allow for more focused debate on the floor of the business meeting. Motions will be published in September on the Networker blog and through other Association communications platforms.

Guidelines

  • The following guidelines for submitting a motion may be helpful:
  • The motion form must be used. The motion must be in the format indicated on the motion form, with a brief title, a rationale, and the language of the motion, beginning with “We/I move that … ”
  • The motion should be stated in a positive manner whenever possible.
  • The motion should be written clearly and succinctly.
  • The motion should allow the Board of Directors as much latitude as possible in determining solutions to an identified problem. For example, rather than “The Board should establish a task force to …,” a motion might request that “The Board should develop a mechanism to … ”
  • Considerable thought should be put into eliminating ambiguity in the motion’s language to preclude the need for objections and amendments. It may be helpful to run the draft motion past several colleagues and ask for their suggestions.
  • In order for a motion to be automatically considered at the business meeting, it must be received at the PAEA national office by the August 13 deadline. Motions that are not received by this date are subject to a two-thirds or eighty percent majority vote on the floor of the business meeting in order to be considered. Further guidelines for late and emergency motions can be found in Bylaws Article 9.01.

Complete business meeting “Standing Rules and Procedures” for submitting motions can be found in the PAEA Policies and Procedures Manual (see section 1). Please complete one form for each motion you wish to submit. If you have any questions, please email Lynn Heitzman at lheitzman@PAEAonline.org.