2016 Forum Business Meeting

Summary of Actions

2016-BOD 1. Bylaws Amendment Article (various)
Motion: Be it resolved that the following amendment be made to the PAEA Bylaws.

ARTICLES in which will and shall appears:

Throughout the Bylaws, “will” and “shall” will be removed, with conversion of the Bylaws to present tense, aside from instances where the original wording is necessary for clarity.

There was no discussion of this motion. A two-thirds majority was necessary to pass the motion because the motion was a bylaws amendment.

The motion carried.


2016-BOD 2. Bylaws Amendment Article 2.02
Motion: Be it resolved that the following amendment be made to the PAEA Bylaws.

ARTICLE 2.02 PURPOSE

The Corporation’s purposes are limited to those set forth in Section 501(c)(3) of the Internal Revenue Code of 1986 as amended and it WILL not engage in any activity that would not be in furtherance of this purpose. PAEA SHALL exists for the purpose of mutual support among academic institutions sponsoring PA educational programs. PAEA promotes and assists PA educational programs in the dissemination of information to applicants and students. PAEA is also committed to faculty development and the promotion of scholarship and research within the PA profession. PAEA is the representative organization of PA educators and may establish policy or make recommendations for Member Programs. PAEA facilitates communication among PA educational programs, and supports PA programs in the ongoing evaluation of and improvements in educational curricula and instructional methods.

There was no discussion of this motion. A two-thirds majority was necessary to pass the motion because the motion was a bylaws amendment.

The motion carried.


2016-BOD 3. Bylaws Amendment Article 3.05
Motion: Be it resolved that the following amendment be made to the PAEA Bylaws.

ARTICLE 3.05 TERMINATION

If the Board determines that a Member Program is in violation of the membership criteria stated in these Bylaws, PAEA will notify that Member Program will be notified of its noncompliance in writing. Such notice of noncompliance SHALL be addressed to the Member Program Director in writing, setting forth the and SHALL set forth with specific the areas of alleged areas of noncompliance with PAEA membership requirements. If, within 30 calendar days of receipt of formal notification of noncompliance with PAEA membership criteria, the noncompliant Member Program fails to satisfy the specified membership criteria, and/or fails to present a formal proposal to remedy the identified deficiency to be reviewed for approval by the Board, the Member Program’s membership in PAEA will SHALL be terminated. The Board in its sole discretion determines what is a reasonable time period to remedy noncompliance SHALL be determined by the sole discretion of the Board.

There was no discussion of this motion. A two-thirds majority was necessary to pass the motion because the motion was a bylaws amendment.

The motion carried.


2016-BOD 4. Bylaws Amendment Article 3.07
Motion: Be it resolved that the following amendment be made to the PAEA Bylaws.

Article 3.07. CRITERIA

Membership is open to individuals and entities interested in and supportive of the Association and its purposes and that timely remit applicable dues within classes of membership as established by the Board.

All categories of membership must Member Programs, and any applicant for membership as a Member Program in PAEA, must satisfy the following criteria:

  • Provide PAEA information and data on program operations and characteristics as specified in the PAEA Policies and Procedures Manual.
  • Comply with the PAEA Policies and Procedures Manual.

All Member Programs must satisfy the following criteria:

  • Be The Member Program or applicant must be accredited through the Accreditation Review Commission on Education for the Physician Assistant (“ARC-PA”).

The Member Program or applicant must provide to PAEA such information and data on program operations and characteristics as specified in the PAEA Policies and Procedures Manual.

  • The applicant must agree to Provide , and Member Programs must provide, annual data for the Annual Report on Physician Assistant Educational Programs upon PAEA request.

The applicant must agree to comply, and Member Programs must comply, with the PAEA Policies and Procedures Manual.

Membership is SHALL be open to individuals and entities interested in and supportive of the Association and its purposes, and that timely remit applicable dues within classes of membership as established by the Board.

There was no discussion of this motion. A two-thirds majority was necessary to pass the motion because the motion was a bylaws amendment.

The motion carried.


2016-BOD 5. Bylaws Amendment Article 4.01
Motion: Be it resolved that the following amendment be made to the PAEA Bylaws.

Article 4.01. BOARD AUTHORITY

Authority for all PAEA affairs SHALL rests with the Board. The Board implements policy and conducts the business of PAEA. The Board has the authority to:

  • Conduct all PAEA business between membership meetings;
  • Appoint a Chief Executive Officer (“CEO”), who is SHALL be an ex officio non-voting member of the Board [, and one or more other officers as required to ] who is SHALL be responsible for the for conducting of the day-to-day operations of PAEA under the supervision of the President and the Board];
  • Submit reports of its activities at membership meetings;
  • Remove from office any Board member who fails to perform required duties or for other good cause;
  • Fill a vacancy in any PAEA office;
  • Sign contracts on behalf of the organization;
  • Designate performance of annual financial statement and audit;
  • Promulgate educational policy and recommendations for members; and
  • Organize Member Programs by region.

Except as otherwise provided by law or these Bylaws, the Board SHALL have has exclusive control over the property, funds, and affairs of the Corporation.

There was no discussion of this motion. A two-thirds majority was necessary to pass the motion because the motion was a bylaws amendment.

The motion carried.


2016-BOD 6. Bylaws Amendment Article 4.04
Motion: Be it resolved that the following amendment be made to the PAEA Bylaws.

Article 4.04. ELECTION

The President Elect, the Secretary, the Treasurer, and the Directors at Large are elected by the affirmative vote of a simple majority of valid ballots cast by the voting representatives (including by proxy). Board candidates must meet eligibility criteria published by the Leadership Development and Recruitment Council. The candidate list and the Board position for which such candidate is nominated, if applicable, is WILL distributed to Member Programs at least 20 calendar days before the election date. Any Program Representative may nominate additional candidates from the floor at a membership meeting. Candidates for the office of the Student Director will be are sought by open call to the PAEA membership and approved by the PAEA Board.

In an election in which no candidate for a particular office or a Director at Large position receives the required majority vote, another membership election will be held between the two nominees for such office or Director at Large position, as applicable, who had received the greatest number of votes. If a tie vote occurs between two or more candidates receiving the greatest number of votes, another membership election will be held between those candidates who are tied.

In an election in which no candidate for an office (including the Director at Large positions) receives the required majority vote, or there is a tie vote, another membership election will be held. For officer positions, the runoff election will consist of the two candidates who received the greatest number of votes.  For the Director at Large positions, the number of candidates in the runoff election will equal the number of positions remaining to be elected, plus one.  This number of candidates shall be placed on the runoff ballot from the candidates having the highest number of votes, but who did not attain a majority.

If for any reason any election cannot be held or is not held at a membership meeting the Board may arrange for the election to occur by written ballot submitted by postal mail and/or by electronic transmission.

There was no discussion of this motion. A two-thirds majority was necessary to pass the motion because the motion was a bylaws amendment.

The motion carried.


2016-BOD 7. Bylaws Amendment Article 4.05
Motion: Be it resolved that the following amendment be made to the PAEA Bylaws.

Article 4.05. TERMS

The Treasurer serves for 3 years. The Secretary serves for 2 years. The Directors at Large serve for 2 years. The President Elect serves for 1 year. At the end of such term, the President Elect SHALL becomes President. The President serves for 1 year beginning immediately at the conclusion of the term as President Elect. At the end of such term, the President SHALL becomes the Immediate Past President. The Immediate Past President serves for 1 year beginning immediately at the conclusion of the term as President. No person may serve in the position of President (including President Elect and Immediate Past President) for more than one consecutive term. No person may simultaneously serve in two Board positions. No person may serve in the position of Secretary, Treasurer, or Director at Large for more than two consecutive terms. The Student Director is appointed by the Board and may serve one 2-year term, unless extended by the Board. Dates of terms are WILL be determined by the Board and published in the Policies and Procedures Manual. Terms of office do SHALL not terminate until: (a) the installation of a successor; (b) the effective date of one’s resignation submitted in writing; (c) upon one’s death; or, (d) upon removal from office or position in accordance with the provisions of these Bylaws.

A Board member who is no longer a faculty member at a Member Program or whose program loses its PAEA membership for any reason WILL remains eligible to serve in the Board position for up to one year, provided the Board member joins the Association as an Individual Colleague or a faculty member at an Institutional Colleague program within 90 days of change in status. Failure to attain status as a representative of a Member Program after one year will result in loss of eligibility to serve on the Board.

There was no discussion of this motion. A two-thirds majority was necessary to pass the motion because the motion was a bylaws amendment.

The motion carried.


2016-BOD 8. Bylaws Amendment Article 4.09
Motion: Be it resolved that the following amendment be made to the PAEA Bylaws.

Article 4.09 DUTIES OF THE TREASURER

The Treasurer WILL supervises a process for the true, accurate, and complete accounts of all PAEA financial transactions and oversees the custodian of PAEA funds. The Treasurer WILL presents prepare annual financial statements, which are audited by a reputable independent auditing firm (appointed by a vote of the majority of the Board) and presented annually to the Board and membership. The Treasurer may be required to give bond in such sum and with such surety determined and approved by the Board. The other duties of the Treasurer are to be assigned by the President or the Board.

There was no discussion of this motion. A two-thirds majority was necessary to pass the motion because the motion was a bylaws amendment.

The motion carried.


2016-BOD 9. Bylaws Amendment Article 9.01
Motion: Be it resolved that the following amendment be made to the PAEA Bylaws.

Article 9.01. BYLAW AMENDMENTS

Amendments to these Bylaws may be initiated by the Board, advisory body, or a Member Program. Proposed amendments to be brought forth at the annual membership meeting must be submitted in writing to the PAEA national office a minimum of 75 days before the annual membership meeting.

All motions including financial implications, together with a statement from the Governance Council on the motion’s implications, will be published in the PAEA Networker and/or other appropriate communications vehicles at least 20 days prior to the Business Meeting.

All motions submitted by the deadline, including financial implications and a statement from the Governance Council on the motion’s implications, must be published in the PAEA Networker and/or other appropriate communications vehicles at least 20 days prior to the Business Meeting.

Late motions are defined as those motions submitted after the deadline but prior to the 20-day notice of publication. The Governance Council will review each late motion and report to the Board. A two-thirds (2/3) vote of the Member Programs present and voting is necessary to accept the late motions for consideration.

Emergency motions shall be defined as those motions submitted after the 20-day notice. Emergency motions are to be submitted under “additional new business” and distributed to the Member Programs for review. Emergency motions require an 80 percent vote of Member Programs present and voting for consideration.

The Bylaws may be amended by Member Programs at a meeting at which a quorum of Member Programs is present: (a) by a two-thirds vote of Member Programs present and voting, if the advance notice required above is provided..; or, (b) by an 80% vote of Member Programs present and voting if less-than-required notice, or no notice, is provided.

The Governance Council has WILL have the authority to correct typographical, formatting, and/or grammatical errors provided they do not alter the intent of the PAEA Bylaws. The Governance Council will gives an accounting of these changes in the Planning & Governance Division’s annual report to the Board and the membership.

These Bylaws may also be altered, amended, or repealed and new Bylaws may be adopted with review and recommendation by the Governance Council, and by the affirmative vote of two-thirds (2/3) of the Board and subsequent approval by the membership, provided that any such alteration, amendment, repeal or adoption is consistent with requirements of section 501(c)(3) of the Internal Revenue Service Code.

There was no discussion of this motion. A two-thirds majority was necessary to pass the motion because the motion was a bylaws amendment.

The motion carried.


2016-BOD 10. Position Policy #9
Motion: Recommend that the Board refer the policy to the appropriate body for a rewrite and/or editing and report back to the 2017 business meeting.

Position Policy 9 INTERPROFESSIONAL EDUCATION

The Physician Assistant Education Association endorses interprofessional education for PAs and encourages efforts to promote and encourage interprofessional education and practice.

There was no discussion of this motion. A simple majority was necessary to pass the motion because the motion was a change to Position Policies in the PAEA Policies and Procedures Manual.

The motion carried.


2016-BOD 11. Position Policy #14
Motion: Be it resolved that the following amendment be made to the PAEA Position Policy.

Position Policy 14 PRIMARY CARE PATIENT-CENTERED MEDICAL HOME

The Physician Assistant Education Association (PAEA) is supportive of the concept of the patient centered medical home (PCMH) which incorporates all primary care providers (PCPs), as an approach for providing comprehensive team-based primary care.

There was no discussion of this motion. A simple majority was necessary to pass the motion because the motion was a change to Position Policies in the PAEA Policies and Procedures Manual.

The motion carried.


2016 PAEA Resolution Urging AAPA to Commit to a Transparent and Evidence-Based Dialogue with the Four Orgs
Motion: Be it resolved that the PAEA:

  1. strongly urges that any additional activity leading to the design or development of a new certification body be suspended; and
  2. strongly urges that AAPA, PAEA, NCCPA, and ARC-PA conduct a transparent and evidence-based dialogue on the potential impacts on the PA profession (both positive and negative) of any changes to certification or recertification.

The resolution was divided and voted on separately. A simple majority was necessary to adopt the resolution.

The resolution adopted.